The table below (Research Grant Cycle) outlines a fairly typical cycle for a research grant. The cycle commences with the researcher locating information on funding opportunities and developing an application, to the submission of a final report. As with research itself, the processes can be dynamic, and may change to suit individual circumstances. Also below, is a pictorial representation (Research Grant Cycle Flow Chart) of the research grant cycle.
| |
Researcher(& School/Faculty) |
ORI |
Funding Agency |
| Funding Opportunities |
Locates details of funding opportunities: COS Funding Opportunities Database; ORI Notices; email and other subscriptions; websites; journals and other publications; funding agencies; professional societies |
|
|
| Application |
Develops application, and where necessary consults with (seeks advice from) colleagues and ORI |
|
|
| Application |
Obtains Head of School and Dean signatures where/if required and submits to ORI with cover sheet minimum one week prior to funding agency closing date |
|
|
| Application |
|
Reviews application (time permitting if received after the internal closing date) to ensure compliance with funding rules and instructions, and provides feedback, including on compliance and budgets |
|
| Application |
Provides final version to ORI |
|
|
| Application |
|
Obtains necessary institutional signoffs and submits to funding agency |
|
| Award |
|
|
Notifies ORI (and in some instances the researcher direct) of the outcome (can be up to 12 months from time of application) |
| Award |
|
Notifies researcher - provides researcher with copy of offer, acceptance, contract or similar |
|
| Award |
|
|
|
| Award |
Submit Acceptance Sheet to ORI, thereby confirming wish to accept award, including terms and conditions contained in contract or similar |
|
|
| Award |
|
Reviews contract or similar (negotiates with funding agency if/as necessary), arranges institutional signoffs and returns to funding agency (i.e. formally accepts award on behalf of the University) |
|
| Ethics |
Seeks approval from the relevant ethics committee |
|
|
| Ethics |
Provides copy of approval to ORI, or ethics declaration where no approvals required |
|
|
| Award |
|
Provides copy of contract and related documentation to School |
|
| Funds |
Manages expenditure |
Arranges with Finance for the Project to be opened, manages invoicing and allocation of funds to the Project |
|
| Award |
|
Corresponds with researcher and funding agency on any issues that may arise (i.e. acts as the first point of call for both the researcher (including the School) and the funding agency) |
|
| Reports |
Submits reports, such as progress, annual, and final reports to ORI |
|
|
| Reports |
|
Submits reports and acquittal statements to funding agency |
|
